Setting Evaluation Criteria and Weightings
All Further Competitions run under the National LGPS Framework for Actuarial, Benefits and Governance Consultancy Services must use the following Evaluation Criteria:
| Evaluation criteria | Minimum and maximum % | Sub-criteria | Sub-criteria % of overall score |
| Quality | Can be between 50% and 80% or 100% if using Price Per Quality Point | Actuarial Calculations and Monitoring Providing Information and Advice Working with Stakeholders Reviewing Processes, Structures and Policies Supporting Projects and Provisions of Services | To be determined at further competition |
| Social Value, climate change and carbon reduction (if required) | Can be between 0% and 30% | To be determined at further competition | To be determined at further competition |
| Cost | Can be between 50% and 20% or not applicable if using Price Per Quality Point | To be determined at further competition | |
| Total | 100% |
You can set the weightings based on your priorities (within the minimum and maximum amounts allowed), as long as the total equals 100%.
Quality Questions
Your questions will need to be tailored to your Specification of Requirements. The number and type of questions should reflect the complexities of your requirements.
When creating your own questions it helps to:
- Have fewer questions that focus on key differentiators.
- Avoid too many questions - this can mean some (if not all) questions have a very small percentage of the marks - and may discourage providers from bidding.
- Set maximum word counts for each question - consider the impact response lengths will have on your ability to easily evaluate.
- Assign higher weightings to the most critical questions.
Next Steps
Once you've finalised your evaluation criteria and Quality questions:
- Add them to your Invitation to Further Competition document.
- Ensure all weightings are clearly defined and aligned with your priorities
Pricing Schedule
As part of their application to join the National LGPS Framework for Actuarial, Benefits and Governance Consultancy Services, each Provider submitted a list of ceiling prices. These can be found in the Pricing Schedules. It is important to remember that the ceiling prices quoted are the maximum each service Provider can charge under the Framework.
The fees quoted in the Lot 1 Pricing Schedule is based on a model scenario which is detailed in the document.
Further Competition Evaluated Prices - Create your Pricing Schedule
You must clearly lay out your own specific requirements and create a pricing schedule which accurately reflects your requirements. This allows you to evaluate on a like-for-like basis. It is also worth thinking about whether you would like to include non-evaluated (information only) questions here.
For the pricing element of your Further Competition you will need to:
- Create your own Pricing template for Providers to price against.
- Allocate weightings against the pricing section of your Further Competition. (Please remember that your weightings combined must add up to 100%)
- Understand the impact of weightings by modelling different scenarios before your Further Competition is issued, as it is not possible to change the award criteria after this point.
Price per Quality Point
When setting up the Framework, Price per Quality Point methodology was used. This is explained below:
Price per Quality Point (PPQP) = Total Weighted Price/Total Quality Score.
If using Price per Quality Point, price does not carry a separate weighting as your procurement will use the Price per Quality Score methodology to determine the winning tenderer.
To give a total score, the overall weighted price is divided by the overall Quality Score.
Example Outcome:
| Supplier | Total Weighted Price | Total Quality Score | Price per Quality Point |
|---|---|---|---|
| Supplier A | £300 | 80 | £3.75 |
| Supplier B | £280 | 70 | £4.00 |
| Supplier C | £350 | 80 | £4.38 |
| Supplier D | £250 | 60 | £4.17 |
Supplier A would be the winner with the lowest Price per Quality Point score.
In the event of a tie break situation (i.e. one in which more than one Tenderer may be the winning Tenderer), the following methodology will be used to determine the overall winning tenderer:
- The highest total Quality Score; if this does not define a winner then;
- The lowest total weighted Price.