The Call-off Terms and Conditions documents were agreed with Providers when setting up the National LGPS Framework for Transition Management Services Framework.
For this Framework there are two sets of Call-off Terms and Conditions:
- When calling off from Lot 1 you will need to use Call-off Terms and Conditions A.
- When calling off from Lot 2 you will need to use Call-off Terms and Conditions B.
Areas highlighted in yellow within this document need to be completed, along with drafting notes for your review. Your updated version of the Call-Off Terms and Conditions must be issued to Providers with your Invitation to Further Competition, or as part of your Direct Award.
Priority Areas for Review
The areas which you need to review as a priority are:
- Data Protection
- Intellectual Property Rights
- Liability Caps
- Sub-contracting and sub-processing arrangements.
Additional Variations
You must outline any additional variations to the agreed Call-Off Terms and Conditions. These may include refinements to address specific circumstances that could not be anticipated when the Framework was established, subject to procurement law constraints.
Consider whether alternative clauses are needed to reflect the legal requirements of Scottish or Northern Irish jurisdictions. You should also ensure that insurance and liability levels are appropriate for your local needs.
Price Increases
Each Lot contains clauses outlining your options for contract price increases:
The ceiling prices remain fixed for the duration of the Framework. However you have the option to set out in the Call-Off Terms and Conditions whether:
- the contract price to be fixed for the duration of the contract, or
- a price review date will be included, as outlined in clause 14.1.3.
The ceiling prices remain fixed for the duration of the Framework. However, clause 10.1.3 states that:
- the Contract Price remains fixed until the second anniversary of the Commencement Date.
- after that, the price shall be increased annually provided that each such increase does not exceed the percentage change in the Office for National Statistics' Consumer Prices Index (or another such index as notified to the Provider in writing), less two percentage points over the calendar year prior to the date of increase.